QR Attendance System and Group Class Scheduling for Gyms

The Attendance Problem in Gyms

Many gyms in Egypt and the MENA region still use paper logbooks or a staff member at the door to track who came and who did not. This creates multiple problems: inaccurate data, no way to identify attendance patterns, and no data-driven decision making.

koachs.app QR Code System

How It Works

Every gym member gets a unique QR code. When they enter the gym, they scan the code from their phone or present it to reception staff. The system records attendance instantly and it appears on the dashboard.

System Benefits

• 100% accuracy: No human errors in attendance recording.
• Real-time data: See who is in the gym right now and who came today.
• Reports and analytics: Identify peak hours and highest-attendance days to schedule classes effectively.
• Subscription integration: The system knows whether a member's subscription is active or expired.

Group Class Booking

If you offer yoga, CrossFit, Pilates, or spinning classes, the system lets you create a class schedule and set the number of available spots. Clients book from their phone, and the system manages waitlists automatically.

Booking Management

View the number of bookings per class, activate or cancel classes easily, and send notifications to booked clients if there are any changes.

Impact on Your Business

Gym owners who adopted QR attendance noticed that attendance increases when clients know there is a tracking system. The data also helps you understand which classes are popular and which ones need adjustment.